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Town of Ogunquit

Annual Town Report Submission Portal

For the reporting period July 1, 2024 through June 30, 2025

Submit department, board, or committee report for inclusion in Town of Ogunquit Annual Town Report.

Submissions due May 22.

Start your submission

Start submission →Step-by-step guide

10–15 minutes

Save and return later

Reviewed before publication

Choose your path

Write in the portal

Answer guided fields directly in the form.

Upload finished report

Attach Word/PDF you already prepared.

Town staff

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Questions? Please contact Town Manager at townmanager@ogunquit.gov if you need help preparing or submitting your report.

Having trouble? Refresh the page and try again.

Step 1 of 5·Type here or upload a file

How would you like to submit your report?

Help: Help me choose

Which button is for me?

Pick Write my report here if you are happy typing (or pasting from Word) into the boxes in step 3. Pick Upload a completed report if you already have a polished PDF or Word file and mainly need to attach it. The printable guide has the same steps on one sheet of paper. For what appears in the printed annual book (photo, contacts, writing tips), see the department submission guide.

Choose one path: write in the portal, or upload a finished report. To prevent mixed instructions, the other path locks once you begin.

Step 1: choose exactly one path—write your report on this page, or upload a finished PDF or Word document.

In both cases, the name, organization, contact details, and representative photo you provide are used for a standard opening to your chapter in the printed annual book—whether you type your report here or upload a finished document.

Your choice right now

Write on this page. Step 3 is where your full chapter lives (at least 40 characters of real sentences in total, in any combination of sections). Charts or photos belong there too. Step 4 is only for extra documents, not a duplicate of what you already typed.

In the published book: The standard opener from step 2 leads into the text and figures you add below.

You can still click the other large button above to change paths—nothing will be cleared until you start the other path or submit.

About your organization and how to reach you

Everyone fills this in. These details identify your chapter and appear in the standard chapter opener.

Help: Department, board, or committee

Pick the category that fits how your group is organized. Department is for town staff units (e.g. Public Works). Board or Committee is for volunteer or appointed groups. Staff can re-label in the compiled book if needed.

Department for staff-led departments; Board or Committee for appointed volunteer bodies. Choose the closest match — staff can adjust the listing if needed.

Help: Official organization name

Use the same wording you use on agendas or the website so residents recognize the entry (e.g. Conservation Commission, not an internal abbreviation).

Used only if staff need a quick clarification — not for mailing lists.

Help: Why we ask

The printed annual report lists a phone readers can use to reach your office or board. If your group does not publish a number, you may leave this blank.

Optional. Appears with your email on the chapter opener when provided.

Help: What this photo is for

Each chapter begins with a matching opener in print: your organization name, lead contact, email, phone (if any), and one photograph that represents your department, board, or program—a building, your team, or a recognizable moment. This is not the place for charts or screenshots; use those inside your report text or uploaded document.

Recommended for the printed chapter opener, but optional. If you upload one, use JPEG, PNG, WebP, or GIF up to 20MB. Landscape or square usually fits best.

Your chapter: write it in the boxes below

This is the main text readers will see for your group. Step 4 is only for optional extra files—not a second copy of this narrative. Click in a box, then use the toolbar for bold, lists, or headings. Plain language and short paragraphs work well.

Your written chapter

Think of each box as part of your chapter in the town book. Regular paragraphs and simple headings are easiest for readers. Use the formatting bar for bold, lists, or links. Special layout blocks (callouts, quotes, side columns) are optional—add them only where they truly help. For charts or photos, use Charts, graphs & images below and add a short caption so staff know what each image shows.

Click a section below, then use the toolbar. For links, select text first (or leave the cursor where you want a link inserted), then Link and enter a web or mailto: address.

Layout: —

What the layout buttons do (annual PDF)
  • Default — ordinary paragraphs and headings carry most of the report; use layout blocks only where they really help.
  • No nesting — you can’t put a callout or two-column block inside another layout box (the editor keeps the structure simple for printing).
  • Callout — shaded box so readers notice key points.
  • Inset — supporting detail set slightly in from the main text.
  • Aside — short side-note treatment in the book layout.
  • Pull quote — large quote styling for one short standout line. Place the cursor in a paragraph (or use Quote for a citation-style quote), then click Pull quote.
  • Two columns — two text columns side-by-side; type in the left box, then the right.
  • Layout line — the toolbar shows Layout: Clean, Layout: Getting busy, or Layout: Too busy for the section you’re editing. Clean means at most two callouts, one pull quote, and no nested layout boxes. Getting busy is usually three or four callouts, or two pull quotes. Too busy means five or more callouts, three or more pull quotes, or nested boxes—worth simplifying before publish. Short sections (under about 120 words) reach Too busy sooner—three or more callouts, two or more pull quotes, or nested boxes—so a little text isn’t dressed up like a flyer.

Charts, graphs & images (optional)

If pictures help tell your story, add them here—PNG, JPEG, WebP, or GIF. A one-line caption helps everyone understand the chart or photo. You can add more rows if you need them. Skip this section if you have no images.

Figure 1

Optional: only if you have extra files beyond step 3

Help: File size limits

Typical limits

  • PDF “extra pages” bucket: up to 20 files, 15MB each.
  • Word / images / other: up to 5 files, 5MB each.

If step 3 already says everything you need, you may leave this empty. Use this only for supporting PDFs, spreadsheets, or images that are not already in your written answers.

PDF appendices (optional)

Only if you need extra PDFs beyond what you wrote in step 3 — not a substitute for typing your report. Up to 20 files, 15MB each.

Other supporting files (optional)

Supplemental Word/PDF/images — not where your main annual narrative should live if you chose “write here.” Up to 5 files, 5MB each.

Review on the next page

Skim your answers, representative photo, and any optional files. Continue to review your chapter on one screen—you only send it to the town after you confirm there.

By continuing, you will see a full preview. Nothing is sent to staff until you tap Confirm and submit on that page. Large uploads may take a moment—keep this tab open until the preview appears.